Compliance & Data Security
Your clinic’s data is protected with modern security standards, isolation, and audit-ready transparency.
Our Approach to Compliance
OccuHealthSoft is designed to support the administrative, operational, and record-keeping needs of occupational health clinics. While regulatory frameworks vary by region, our platform follows best-practice standards for privacy, security, and data retention.
Every organization receives a fully isolated environment with its own database, file storage, and branded login experience — ensuring your data is kept private and never mixed with other clinics.
Security & Privacy Features
Encrypted Data
All data is encrypted in transit (TLS/HTTPS) and at rest on our servers.
Isolated Clinic Environments
Each clinic has its own environment, database, and file storage, ensuring no cross-access.
Audit-Ready Logging
Every appointment, document, and user action is timestamped for full traceability.
Daily Backups
Databases and files are automatically backed up daily with multi-location redundancy.
Secure Lab Integrations
Lab communications (such as Omega Labs) occur over secure channels with encrypted transfers.
Role-Based Access
Administrators can control which staff, clinicians, and TPAs have access to sensitive information.
Regulatory Coverage
Record Retention Requirements
OccuHealthSoft can store long-term medical surveillance records, test results, and documentation as required by employer or clinic policy. Data can be exported at any time for compliance reviews or audits.
HIPAA-Inspired Best Practices
While occupational health records often follow employer-driven protocols rather than traditional medical EMR rules, our platform uses safeguards consistent with HIPAA-aligned standards: encrypted storage, restricted access, environment isolation, and detailed audit logs.
DOT & Workplace Testing Documentation
Clinics performing DOT, regulated, and non-regulated tests can maintain complete clearance letters, chain-of-custody records, result documentation, and employer reports in one place.
Data Portability
Your data belongs to you. Clinics may export clients, appointments, test records, clinician logs, and documentation at any time.
- ✔ CSV & Excel exports
- ✔ PDF & print-ready documents
- ✔ Bulk data exports for organizational archives
- ✔ Custom formats available upon request
Have Compliance Questions?
We're happy to walk you through how OccuHealthSoft fits your clinic’s regulatory and privacy requirements.
Contact UsBook a Demo
Let us show you how OccuHealthSoft can simplify your clinic's day-to-day. Fill out the form and we’ll send you a scheduling link right away.